If you’re like most people, you probably use Outlook and Drop.io to send large attachments. If you’re not familiar with either of these tools, this article is for you. Outlook and Drop.io are two popular email clients that allow you to send large attachments without having to worry about the size of the file. Both tools have their own features and advantages that make them great choices for large attachments. Outlook is a free software application that is available on most computers. It’s easy to use and can be used on both Windows and Mac platforms. When you open Outlook, click on the File menu and select “Open in new window.” Then select “Large attachment.” In the new window, enter the name of the file you want to send as an attachment and click on the “Create” button. Drop.io is a paid software application that is available on many platforms including Windows, Mac, iOS, Android, and more. When you open Drop.io, click on the File menu and select “Open in new window.” Then select “Large attachment.” In the new window, enter the name of the file you want to send as an attachment and click on the “Create” button. Both tools have their own advantages over other email clients when it comes to sending large attachments:
-Outlook allows for larger files than other email clients by default; this makes it a great choice for larger files that don’t need to be compressed or saved as a PDF or JPEG file. -Drop.io allows for larger files than other email clients by default but also has features that make it easier than other tools to create a successful large attachment: it offers automatic creation of folders for each file in your message body (this makes creating a folder easy), supports multiple recipients (you can easily include multiple files with one message), supports drag-and-drop operations (you can easily drag

Drop.io offers a unique file-sharing and collaboration platform.  With their Outlook plug-in, you can use this system to send larger files directly from Outlook.  Drop.io is free for up to 100MB of storage; if you need to send larger files than that, you can upgrade to a professional account.

This plugin is still in beta and for this article, we ran the plug-in in Outlook 2010 64-bit version.  We have tested it on Outlook 2007 as well and it works fine in both versions.

Let’s get started

First, download the Outlook plug-in and install it.  The installer is very simple, and the setup only took a couple seconds. The installer will have to download the rest of the plugin, but even still it was very quick.  Please exit Outlook before running the installer.

Once this is finished, open Outlook and click New Email to check it out.  To attach your files, click the new “Attach Files with drop.io” button.

This will open an Explorer window.  Add any files you want, and compose your message.  Simply send as normal, and all of the files will be included in the email.  There is no third step; it’s as simple as sending attachments with a normal email.

Here’s how the email looks when the recipient receives it.  It shows the files I attached, and has a download link for each one.  It also has a download link for all the files, so the recipient can quickly get all the files we sent.

The download link takes them to a page where they can either just view the file online or download it.

Drop.io also allows offers free conference calls through their platform.  You can add a conference call number to your email so you and your colleagues can talk about your project.  Simply click the “Conference Call” button to add a unique conference call number to your email.

Here we take a look at it in Outlook 2007…

Other features include:

Adding Special User Permissions Use SSL and a Guest Password Customize design colors, backgrounds, logos … and more

Summary

The Drop.io plugin gives you an easy way to send larger files directly from Outlook, and then helps you collaborate on them.  This can be very helpful in situations where you need to send large attachments. Even though it’s still in beta stage, everything worked very slick in our testing.

Link:

drop.io Outlook Plugin (discontinued)