If you’re like most people, you probably have a few email accounts and want to keep them all organized and easy to use. But if you’re like me, you also want to be able to access all of your email from one place. That’s where Mail.app comes in. Mail.app is a great app for managing your email, and it’s free on Mac OS X. You can create an account with Mail.app or use the built-in account if you have an Apple ID. Once you’ve set up your account and logged in, you’ll see a list of your current emails in the left pane. You can drag and drop any of these emails into a new message or conversation by clicking on the blue “add” button at the top left corner of each email. You can also open any of these emails by double-clicking on it in the left pane and then selecting “open in new window.” This will open the email in a new window so that you can continue working on it while other windows are closed. If you want to move an email from one account to another, just drag it over to the other account’s mailbox and drop it into place!

Today we’ll be showing you how to strip Mail.app down to its essentials, because really all you need in a mail client is something to display emails and reply to them.

Before

This is what Mail.app looks like before our modifications:

Basic Setup

The first step to getting a minimal Mail.app is to hide the toolbars and buttons. Most of the time you’ll never need to use the buttons, as there’s usually a keyboard shortcut. To get rid of them, right click anywhere on the toolbar and select “Customize Toolbar”:

Then, drag everything except the search bar off the toolbar:

Now, you can hide the toolbar by pressing the elliptical button on the right of the titlebar, or by going to View -> Hide Toolbar:

You can access the search bar by hitting Option (⌥)-Shift-F, so if you need to search for something you can show and hide the search bar quickly.

The last thing you should do is hide the mailbox sidebar by either going to View -> Hide Mailboxes or by hitting Command-Shift-M:

That’s the basic setup. Pretty minimal, right? Keep reading to learn how to do everything with keyboard shortcuts, and how to get a more efficient preview pane.

Since we’ve hidden almost everything in Mail, we’ll need to get around using keyboard shortcuts. Below is a small list of essential shortcuts that the average person would use on a day-to-day basis:

Command (⌘)-Shift-N — Gets new mail ⌘-R — Replies to the currently selected message ⌘-Shift-F — Forwards current message ⌘-N — Creates a new message ⌘-Delete — Deletes current message ⌘-Shift-M — Shows all mailboxes Option (⌥)-Shift-F — Shows the search bar

If you don’t want to have to show the sidebar to navigate to a different mailbox, there’s a shareware Mail plugin called Mail Act-On that will allow you to assign each mailbox a shortcut.

A More Efficient Preview Pane

Since most Macs today come with widescreen monitors, it’s more efficient to have Mail’s preview pane oriented vertically, on the right, next to the messages pane. Mail by default doesn’t come with an option for this, but fortunately there are plugins that can provide it. The one I use is called Letterbox.

Installing Letterbox is simple: Just download the disk image from their site and double click the .mailbundle:

If you ever want to remove Letterbox, there’s also a link to the Mail Plugin Manager in the Letterbox disk image. Open that and you’ll have the option of removing Letterbox:

A popular alternative to Letterbox, known as WideMail (apparently discontinued), is also available. It’s slightly different in that it will highlight messages with alternating colors, making it easier to distinguish them.

After

And, finally, this is what Mail.app looks like after our modifications: