Outlook 2010 offers a number of ways to schedule appointments. The most common way is to use the Appointment Wizard. This wizard creates and sets up appointments with various organizations, such as your job, your family, or your friends. You can also create appointments by using the New Appointment Wizard. The New Appointment Wizard is a new feature in Outlook 2010 that lets you create and set up appointments with people you know. The New Appointment Wizard is available in the Tools group on the left side of the Outlook 2010 screen. When you open the New Appointment Wizard, you will see a screen that looks like this: The first thing you need to do is choose which organization you want to set up an appointment with. You can choose any organization that has an account with Outlook 2010. If you don’t have an account with Outlook 2010, you can create one by following these steps:

  1. On the ribbon, click on Accounts and then click on Create Account . This opens a dialog box that asks for your name and email address.
  2. Enter your information into the dialog box and click on OK .
  3. Click on Next .
  4. In the next step, you will be asked to choose which type of appointment you want to create: face-to-face or phone-based. You can either choose face-to-face or phone-based appointments. If you choose phone-based appointments, you will need to provide your contact information (such as name, email address, and phone number) and then click on Next .
  5. In the next step, you will be asked to provide some basic information about your appointment: time slot, location (city or country), and who will be meeting with us (you or someone else). You can also provide some additional information if needed such as a subject line for our meeting notebook! Click on Next .
  6. In the next step, we will ask

We’ve previously showed you how to quickly create appointments from Tasks in Outlook 2007 and works the same in 2010. If you’re moving from 2003 to a newer version, here we’ll take a look at another method in Outlook 2010 which is a bit more in-depth.

Setup Appointment in Outlook 2010

To setup an Appointment…launch Outlook, open the Calendar, and select New Appointment.

Then create a Subject, Location, Time, Description, and categorize it if you want.

Then you can also invite attendees, request replies, allow new time proposals, and other options available from the Ribbon. When you’re finished click on Send or Save if you didn’t invite attendees.

The appointment will appear in your Calendar. If you have Reminders enabled, you may get annoyed by hitting snooze button all the time, instead of that… change the default reminder time.

The recipient gets the appointment information and can select to attend or change their response before sending.

Cancel Appointment

If you need to cancel an appointment for any reason, open the Calendar, right-click on the appointment and select Cancel Meeting.

Then verify you want to send the cancellation to the other Attendees.

Then the Attendee will also receive an email advising them of the cancellation.

If you send your meeting to attendees to users of Windows Live Hotmail, they can use the Accept, Decline, or set their participation as Tentative.

And Gmail as well!

Whether in the office or trying to organize friends and family, Meetings & Appointments is a useful feature to get your team together effectively.