If you’re like most people, you probably use Outlook 2007 to manage your personal and work email accounts. But if you’re like me, you also use Outlook to sign in to other online services, such as Facebook and Google Earth. One way to keep your email and online signatures separate is to use the “Signatures” feature in Outlook. This feature lets you create two different signatures for each account. One signature is for your personal account, and the other signature is for your work account. To use the “Signatures” feature in Outlook, open Outlook and click on the “Signatures” button at the top of the screen. Then click on the “New Signature” button. In the new signature form, enter a name for your new signature and click on the “Create Signature.” When you’ve finished creating your new signature, click on the “Save Signature” button at the bottom of the screen. Then click on the “Close Signatures” button to finish saving your new signature.
This is especially useful if you email personal contacts and business contacts on the same account. If you haven’t already setup a signature, you can refer to our previous article on creating a signature in Outlook 2007.
Switching Your Email Signature
Open Outlook and compose the email message. After you have your email completed, right click the default signature and select the one you wish to use.
That is all there is to it! The signature you selected will now be displayed. Simple!
Another cool shortcut with this is being able to quickly create a new signature easier than going through the other process we previously described. Again simply right click on the current default signature and this time select Signatures.
This opens up Signatures and Stationery, where you can easily create a new signature. Simply click the New button, give it a name, the type in and format the signature to your liking and click OK.
For extra credit, you can also create an Electronic Business Card, which you you can add to an email whenever you need to.
