If you’re like most people, you probably have a lot of office documents that you use on a regular basis. But if you’re like most people, those documents are scattered all over your computer and hard drive. If this is you, then it’s time to get organized. There are a few simple steps that will help make your office documents easily available for when you need them. First, create folders on your computer for each type of document. This will help keep everything organized and easy to find. Next, create copies of your important documents and store them in the appropriate folders. This way, if something happens to the original document, you still have a copy to work with. Finally, make sure to back up your important documents regularly using an online backup service or an external hard drive. If something happens and your original document is lost or damaged, you’ll be able to restore it from the backup file ..
Today we will look at an easy way to keep your most important documents readily available within Office 2007. This trick works with Word, Excel and PowerPoint just the same… there’s a push pin icon next to each item in the recent documents list.
Using the Pushpins
First open an important document, it doesn’t matter which one, we just need access to the Office button. You will notice that every time you open the Office Button there is a list of Recent Documents. A similar version of this feature was also available in 2003 as well.
Now with 2007 we can utilize the pushpin icon next to each document. Simply click the pushpin icon to enable it to tack the document on the list. Now these documents will always be there until you unpin them.
Another feature of this to look at is the ability to change the number of Recent Documents that appear. To do this click on the Office button and select Program Options.
Now click on Advanced and scroll down to the Display section. Now increase or decrease the amount of Recent Documents to be shown then hit OK.
Of course if you do not want to show any at all change the value to 0.
