MS Office is a great way to keep your work organized and efficient. However, if you have a large office, it can be difficult to keep all of your documents in one place. That’s where Office Live Workspace comes in. With Office Live Workspace, you can easily store all of your documents in one place so that they are easy to access and manage. Plus, it makes working with MS Office documents much easier than ever before. Here are some tips on how to use Office Live Workspace effectively:

  1. Start by creating a new document in Office Live Workspace. This will give you a clean slate on which to work and make changes without affecting the rest of your office environment.
  2. Once you’ve created a new document, open it up in MS Office and start working on it. You’ll be able to see the same tools that you use while working with MS Office documents in the same area of the screen. This makes it easy to stay organized and focused on your work while using MSOffice documents.
  3. If you need help editing or creating a document, don’t hesitate to ask for help from someone else in your office or online. There are plenty of resources available online that can help you get started with working with MSOffice documents efficiently and effectively.

Instead of having to email attachments or store data on easily to lose flash drives, all of your documents can now be stored and worked on from a central and secure location.  As a quick look at Office Live Workspace we will go through saving a document to a site.

The first thing you will need to do is add the Microsoft Office Live Add-in Version 2.1 after installing it a system reboot is required.

Now let’s see how Office Live works.  For this demonstration I am using a Word 2007 document and I want to share this with myself to work on from home.  Click on the Office Button and go to Save to Office Live.  If you are not signed in already you will be prompted to.

A .NET passport screen will pop up for you to sign in.

After signing in you will see Documents where the sign in button was.  Clicking on this will open a with a direct connection to your Office Live Workspace.

Simply save the document to your Live Workspace.  Make sure and choose a Office Live Supported File Type.  Otherwise the file will be saved on your Workspace, however anyone who has access to it will need to download it before being able to make changes.

Now when you log into your Workspace ion the Office Live site you will see the saved document.  Anyone who has access to this Office Workspace can read and make changes to this document.  By hovering the mouse over the document title a pop up menu shows different options.

There is also a Toolbar with different options shown at the top of the document when it is open in Office Live.

Sharing a document is easy.  With the document open click the Share icon.  Then enter in the email addresses of those who you want to view the document only by typing their email address into the Viewers field.  Type an email address in the Editors field for those you want to grant editing access.

This is mean as a introduction to Office Live Workspaces allowing you to get familiar with what is offered.  Next week we I will go into this service a lot more in depth showing more cool functions available.  Also, we will cover Office Live Small Business which can get small business owners online and working efficiently with customers and employees.